In a second table, you can use VLOOKUP to search for data that uses any of the criteria from the first table (name, ID number, or birthday). VLOOKUP Google Sheets function is design to vertically search the unique value from the first column of data range and return the matching value from the same row, one of the columns to the right from the same sheet, or different sheet. In other words, it lets you search a particular lookup value down the first column of a range of cells. FALSE is recommended in most cases. range: This specifies the cell range to search the value specified in search_key. Vlookup can search multiple names and can return corresponding multiple IDs. Vlookup is an essential function in spreadsheets, including Google Sheets. Here's how to use VLOOKUP in Microsoft Excel or Google Sheets. The first table is a list of employees’ names, ID numbers, and birthdays. The Google Sheets LOOKUP function searches through a row or column for a key and returns the value of the cell in a result range located in the corresponding position to the search row or column. A company spreadsheet might have two sheets: one with a list of products (each with an ID number and price), and a second with a list of orders. You can also find matches using pattern strings that include wildcards. Since we launched in 2006, our articles have been read more than 1 billion times. Join 350,000 subscribers and get a daily digest of news, geek trivia, and our feature articles. It opened my eyes to the power of a simple spreadsheet. Google Sheets application looks for the key in the first row of the range. INDEX MATCH versus VLOOKUP function in Google Sheets VLOOKUP is a flexible and versatile function. range - The range to consider for the search. In this case, for ID number 123, VLOOKUP returns a birthdate of 19/12/1971 (using the DD/MM/YY format). Regular Syntax of VLOOKUP Formula. VLOOKUP(search_key, range, index, [is_sorted]). Sumif Multiple Criteria with Vlookup in Google Sheets. Since leaving the classroom, he's been a tech writer, writing how-to articles and tutorials for MakeUseOf, MakeTechEasier, and Cloudwards.net. In this case, we want to combine search criteria to use in the Vlookup formula. Completed Google Sheets VLOOKUP formula. = the equal sign denotes the start of the function, just like any function in Google Sheets. Our examples above used exact search key values to locate matching data. Access Google Sheets with a free Google account (for personal use) or Google Workspace account (for business use). To break this down, VLOOKUP uses the F4 cell value (123) as the search key and searches the range of cells from A3 to D9. Using Google products, like Google Docs, at work or school? It was *magic*, and led me on the journey of learning Google Sheets, SQL, Blockspring and Supermetrics. For this example, let’s say you have two tables with data on a single sheet. VLOOKUP might sound confusing, but it’s pretty simple once you understand how it works.  A formula that uses the VLOOKUP function has four arguments. It’s recommended to set is_sorted to FALSE. If all values in the search column are greater than the search key, #N/A is returned. The VLOOKUP function in Google Sheets works in a similar way as it searches vertically the specified value and returns matching data from the row. Searches across the first row of a range for a key and returns the value of a specified cell in the column found. And you know that Google Sheets VLOOKUP does exactly the same. Here’s how to use it. For example, correctly sorted numbers should appear as (1, 2, 10, 100) rather than (1, 10, 100, 2) as they would be if they were sorted as strings. In a past life, he was a UK college lecturer, training teens and adults. Instead of returning the birthdate, it returns the data from column number 3 (“Surname”) matched to the ID value located in column number 1 (“ID”). To vlookup the last matching item between two sheets in Google sheets, please apply the following formula: Note: Sheet3 is the sheet contains the original table data, and A2 is the cell in your current sheet that you want to get the result, please change them to your need. VLOOKUP is our function. It is a Google Sheets function that lets you perform a vertical lookup. search_key is the value we are searching for. They’re sorted by price from lowest to highest. 1. VLOOKUP is a super popular formula but suffers from a major drawback. VLOOKUP is one of the most misunderstood functions in Google Sheets. Unlike Microsoft Excel, there’s no VLOOKUP wizard to help you in Google Sheets, so you have to type the formula manually. If the data is sorted and you need to optimize for performance, set it to TRUE. All Rights Reserved. 1. When Sumif has multiple criteria as above, it’s not necessary to depend on a drag and drop formula as above. Vlookup As a Dropdown List in Google Sheets. The first column is 1, second 2 and so on. In Excel: VLOOKUP( value, table, index_number, [approximate_match] ) In Google Sheet: VLOOKUP(search_key, range, index, [is_sorted]) Both are same except the naming. If you’d rather return exact matches to your search key, you set this argument to FALSE. When you have to refer to data from multiple sheets or tables, physically looking them up can be painstaking. In the example below, “Chr*” in cell B12 matches the surname “Geek” in the sample lookup table. =ArrayFormula(vlookup(E3:E4,$H$3:$I$5,2,0)) index: Is the column index (number) of the value to return. But without that first taste of it, I wouldn’t have been hooked. Instead of using a typical cell range like A3:D9, you can click on an empty cell, and then type: =VLOOKUP(A4, Employees!A3:D9, 4, FALSE). Ben Stockton is a freelance tech writer from the United Kingdom. By submitting your email, you agree to the Terms of Use and Privacy Policy. He has a degree in History and a postgraduate qualification in Computing. How to VLOOKUP from bottom with IMPORTRANGE. The first column in the range is searched for the key specified in search_key. VLOOKUP stands for Vertical Lookup. The syntax of the VLOOKUP for Google Sheets is: VLOOKUP (search_key, range, index, [is_sorted]) search_key: the value to look up. How to vlookup matching value from another google sheet? How to Find Data in Google Sheets with VLOOKUP, How to Adjust the Vibration Intensity of Your Android Phone, How to Turn Off Fake Eye Contact in FaceTime on iPhone, How to Delete and Recover Deleted Emails in Gmail, How to Choose Your Default Microphone on Windows 10, © 2020 LifeSavvy Media. The VLOOKUP function in Google Sheets is designed to perform a vertical lookup - search for a key value (unique identifier) down the first column in a specified range and return a value in the same row from another column. Table of Contents hide. You can use the ID number as your VLOOKUP search value to find the price for each product quickly. VLOOKUP inside an ARRAY to search another Google Sheets book. If is_sorted is TRUE or omitted, the nearest match (less than or equal to the search key) is returned. VLOOKUP is one of the most misunderstood functions in Google Sheets. 1. Learn to work on Office files without installing Office, create dynamic project plans and team calendars, auto-organize your inbox, and more. You can’t lookup data to the left! Vlookup Multiple Criteria into Single Column. 0. In our table below, we have a list of items to buy (A3 to B9), along with item names and prices. This requires only a simple change to the formula. If there are multiple matching values, the content of the cell corresponding to the first value found is returned, and #N/A is returned if no such value is found. However, using a combination of INDEX MATCH functions are a far superior technique to extracting data from a cell or range of cells. This function then returns a value to another column but inside the same row. Click Enter to commit the function. This indicates the formula found a lookup value. 1. For example, 42, "Cats", or I24. In this method, Google Sheets VLOOKUP formula first searches for an exact match of search_key, and if an exact match is not found then, formula looks for a value that is the closest match or next smaller value to search_key. The example above used a set of data from a single sheet, but you can also use VLOOKUP to search data across multiple sheets in a spreadsheet. Using an incorrect sort type may cause incorrect values to be returned. The thing is, INDEX MATCH has some major advantages over VLOOKUP: Left-side lookup is possible. Searches down the first column of a range for a key and returns the value of a specified cell in the row found. In most cases it should be set to FALSE. The fourth argument is whether the search column has been sorted or not. Vlookups can easily be used for Dropdown Lists in Google Sheets. Because this VLOOKUP formula is set to find the nearest match lower than the search value itself, it can only look for items cheaper than the set budget of $17. The VLOOKUP formula to search for surnames using a partial first name is =VLOOKUP(B12, A3:D9, 2, FALSE); your search key value goes in cell B12. How-To Geek is where you turn when you want experts to explain technology. Understanding vertical lookup or VLOOKUP … and asterisk (*) are the wildcards for search_key, with the question mark standing in for a single character and the asterisk standing in for any series of characters. Here’s how to use it. In a vertical lookup, using the Vlookup function, the first column in the range will always be the search column.In certain cases, you may want to use the second, third or any nth column as the search column. To make it work, we must provide the following attributes – search_key, range, and index. Using a Vlookup formula within an Arrayformula. If VLOOKUP doesn’t appear to be giving correct results, check that the last argument is set to FALSE. search_key - The value to search for. It allows you to search through and link together two sets of data in your spreadsheet with a single search value. Copies and inserts found matches as values or creates formulas. In the example above, Google Sheets shows the lookup value of “Democratic” in the formula bar. Learn how to match data, join data from different tables & worksheets using DGET function in Google Sheets. Vertical lookup. While the screenshots here are from Excel, the process works exactly the same way in Sheets. It lets you perform vertical lookups by searching for key values in the selected range. If you want to find the closest match to a value, change VLOOKUP’s final argument to TRUE. You can use wild characters with VLOOKUP only in Google Sheets. Like VLOOKUP and HLOOKUP, LOOKUP allows you to retrieve specific data from your spreadsheet.However, this formula has two distinct differences: LOOKUP formula only works if the … As a worksheet function, the VLOOKUP function can be entered as part of a formula in a cell of a worksheet. Our total budget to spend on a single item is $17 (cell D4). Unlike Microsoft Excel, there’s no VLOOKUP wizard to help you in Google Sheets, so you have to type the formula manually. Try powerful tips, tutorials, and templates. For example, 42, "Cats", or I24. In this example, the cheapest item under $17 is the bag, which costs $15, and that’s the item the VLOOKUP formula returned as the result in D5. We used a VLOOKUP formula to find the most affordable item on the list. In our example, in cell H4, =VLOOKUP(F4, A3:D9, 3, FALSE)searches for the surname that matches ID number 123. If you need to match an actual question mark or asterisk, add a tilde (~) before the character and add an extra tilde if you're looking for something with an actual tilde in it. index - The column index of the value to be returned, where the first column in range is numbered 1. is_sorted - [TRUE by default] - Indicates whether the column to be searched (the first column of the specified range) is sorted. HLOOKUP: Horizontal lookup. Consider sorting the column being searched. Formula to link contacts using unique id number. QUERY: Runs a Google Visualization API Query Language query across data. VLOOKUP is the gateway drug of spreadsheet formulas. I changed the columns places earlier to illustrate this one: INDEX MATCH function in Google Sheets can and does look to the left of the search column. In this example, we’ll use VLOOKUP to provide the birthday for a specific employee ID number. For example, the alphabets ‘tri’ would return and be a part of several words such as tricycle, acentric, airstrike, etc. Sheet1 Values to Look Up,Expected Results 1,1,<---------VLOOKUP GOES HERE THERE,Results gathered from Sheet2 Column "A" 2,2,Results gathered from Sheet2 Column "A" 3,3,Results gathered from Sheet2 Column "A" 4,4,Results gathered from Sheet2 … range - The range to consider for the search. Using the VLOOKUP, or Vertical Lookup function, you can get Google Sheets to automatically lookup values and retrieve matching data from another table. Vlookup stands for ‘vertical’ lookup for Google Sheets and is a built-in Excel function. = the equal sign is how we begin any function in Google Sheets. It will appear in the white box above the formula. The first row’s index within the range is 1, the second in the range is 2 and so on. As this argument specifies whether a range is sorted or not, make sure your search column is sorted from A-Z, or it won’t work correctly. The question mark (?) Adding the VLOOKUP function to Google Sheets was one of the best things Google could have done. So why bother? What is the VLOOKUP Function In Google Sheets? How to do a Vlookup to the left in Google Sheets? Supposing, you have following two google sheet files, now, you need to vlookup the matching value in one file from another one, do you have any good solutions to finish it? You can use the final argument of a VLOOKUP formula to search for either an exact or closest match to your search key value. It enhances the usefulness of your spreadsheets and … Vlookup matching value from another google sheet with formula Read this tutorial to explore basic and advanced capabilities of VLOOKUP. Google Sheets helps overcome this problem with its VLOOKUP function. index – this is the row index of the cell within the range, whose value the formula returns. Google sheets - VLOOKUP inside ARRAYFORMULA. 2. VLOOKUP (search_key, range, index, [is_sorted]) search_key - The value to search for. VLOOKUP has much better performance with sorted ranges and is_sorted set to TRUE. The syntax for the Google Sheets VLOOKUP function is as follows: For this example, we’ll use the same set of data from our examples above, but if we move the “First Name” column to column A, we can use a partial first name and an asterisk wildcard to search the surnames of employees. For very little work up-front – writing one little formula – you can save hours in data entry. Click and drag the sizing handle (blue square) on D2 down the column to copy the formula to the other cells. We can use Vlookup array as Sumif criteria. The appropriate VLOOKUP formula for this example is =VLOOKUP(D4, A4:B9, 2, TRUE). It returns data from column number 4 in this range (column D, “Birthday”), and, as we want an exact match, the final argument is FALSE. In our previous examples, we searched for an exact match, so we set this value to FALSE. In Google Sheets, you’ll see the return value as you type formula. If set to FALSE, an exact match is returned. Search keys based on regular expressions are NOT supported. Join 350,000 subscribers and get a daily digest of news, comics, trivia, reviews, and more. Google Sheets VLOOKUP function searches the search_key based on approximate or closest match type. In this example, VLOOKUP searches down the first column for a student ID and returns the corresponding grade, In this example, VLOOKUP searches down the first column for the income using approximate match (is_sorted is set to TRUE) and returns the corresponding tax rate, VLOOKUP returns the first value found when there are multiple matches for the search_key. 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